eClaimPilot gives billing teams one platform for claims, encounters, eligibility, payment posting, EDI and follow-up — so work moves forward instead of waiting in someone's spreadsheet.
Six connected modules covering the work your team does every day — not six separate tools stitched together.
Registration, demographics, insurance records, encounter capture and charge entry, with reusable templates for repeat visit types.
Claim creation, scrubbing, corrections, resubmission and hold handling — with a full event history on every claim.
Payer and plan records, batch eligibility verification, claim status inquiries, response history and exports.
ERA/835 auto-posting, manual posting, adjustments, write-offs and posting templates matched to your payer mix.
837P generation, clearinghouse transmission, 999 and 277CA acknowledgement handling, and 835 remittance intake.
A/R aging, denial worklists, appeals, task assignment, bulk update and tags — built for teams working at volume.
Every step lives in the same system, so a claim carries its own history from the front desk to the deposit.
When a claim is denied, the follow-up loops back to correction and resubmission — without re-keying anything or losing the trail of what already happened.
Whether you bill for one practice or forty, the workflow is the same — the scale is what changes.
Run many client practices from one login, with roles and access controlled per practice and no per-seat charge.
Bring billing in-house without buying enterprise software — registration through payment posting in one place.
Work A/R at volume with queues, bulk update, tags and aging views designed for distributed and offshore teams.
Coders, posters, A/R callers and QA staff each get their own login, their own queue and their own audit trail.
Dense where the work is dense, and quiet where it isn't. This is what your team looks at all day.
Not the features that demo well — the ones that hold up once real volume is running through them.
CMS-1500, UB-04, X12, payer rules and clearinghouse workflows — not a generic invoicing tool adapted to healthcare.
Registration through follow-up in one system, so nothing is exported to a second tool and re-imported later.
837 generation, 999 and 277CA acknowledgements and 835 remittance intake are part of the platform, not a bolt-on.
Auto-posting, bulk update, task assignment and queue rules cut the repetitive steps out of high-volume work.
Screen-level permissions per role, per practice — without duplicating accounts to give someone a narrower view.
One login works across every practice a person is assigned to, with a switcher instead of five sets of credentials.
Every non-read action is recorded against the user who performed it, with reporting and CSV export across every search screen.
Most billing software is written by engineers working from a requirements document, one step removed from the work. eClaimPilot was written by someone with twenty-two years inside US healthcare — EMR, practice management and medical billing, including a stretch running revenue cycle collections — who then built the system he kept wishing existed.
That shows up in small places. Why a claim row surfaces the balances it does. Why put-on-hold is enforced instead of being a note in a field. Why follow-up notes are kept separate from master-data notes. These aren't design preferences — they're what you learn when you've had to chase the money yourself.
A 30-minute walkthrough of the platform, shaped around how your team actually bills. We'll tell you plainly if it isn't a fit.